Writing a Grievance

Here are some suggestions for completing a written grievance form.

1. Limit statements to the basic facts. The written grievance aims to

trigger the formal steps of the grievance process and notify the employer of the

basic facts, alleged violation and the requested remedy. Limit the grievance to

those essentials by using the “Six W's” as a guide.

2. Leave out arguments, evidence, and justifications. Arguing the merits of the

case is reserved for face-to-face meetings with the employer. Disclosing this

information in the written grievance could give the employer an edge in

preparing their case against the union.

3. If required, refer to all contract violations. If your contract requires including

reference to contract language, include all contract provisions that may be

applicable to this particular grievance. You can use the phrase "violates the

contract, including but not limited to Article ____." This may allow you to add

additional violations of the agreement later.

4. State the union's position. In clear, affirmative statements, express the union's

position i.e., "Mary Smith was unjustly discharged." Avoid using phrases such

as, "I think" or "Mary believes."

5. State a full, possible remedy. The purpose of the grievance procedure is to

"make the grievant whole" by putting the worker in the same position he/she

would have been in had the injustice not occurred. If a worker has been

discharged, ask that he/she be made whole: immediate reinstatement with full

back pay and all rights, privileges and benefits restored, and the entire matter

expunged from his/her record. This makes it possible for the grievant to receive

his/her job back, plus back pay, seniority, vacation time, fringe benefits, etc.

Remember, you get only what you ask for.

6. Consult with the grievant. Go over the written grievance with the worker(s)

on whose behalf the grievance is being filed, explain what the requested remedy

is and make certain the grievant fully understands.

7. Have the grievant sign the grievance form. This guarantees that the grievant

has seen and read the grievance and provides legal protection for the union when

determining the final settlement of the grievance. The exception is that if the

grievance does not concern discipline, the steward may sign a grievance on

behalf of the union in order to stop a contract violation.